Administrative Assistant Clinical Operations

 Support of CVs and job descriptions of Global Clinical Operations departments from Poland,
Czech Republic, Slovakia, Lithuania and Georgia
 Draft and edit communications, correspondence and internal reports
 Organising translations of study documents
 Process payments and invoices in cooperation with the finance department
 Placing orders and creating new supplier accounts in Oracle Procurement
 Coding and approving invoices in KOFAX
 Supporting all local clinical research team members (Clinical Research Associates, Start-up
Specialists, Clinical Operation Leaders, Managers)
 Administration, supervision, ordering and distribution of office materials and electronic
equipment
 Onboarding of newly hired employees in the clinical department
 Creating contract extensions and mandate contracts
 Organising meetings for upper management employees

 Full support of Management Board
 Coordination of training and workshops
 Organising online and face to face board management meetings
 Management of social media platforms
 Preparing and processing invoices
 Cooperation with accountants, IT and legal support

 Searching for new prospects in the British market
 Building a lead funnel and nurturing leads until they are sales ready
 Organising marketing and sales campaigns
 Organising events for prospects
 Designing and executing an Account Based Marketing strategy for a chosen market
 Qualifying leads generated by marketing campaigns and other sources (e.g. cold calling and
emailing)
 Making appointments for the sales department

 Scheduling patients' appointments
 Preparing and processing invoices
 Ordering medical stock and office supplies
 Back office document administration
 Organising events for patients
 Customer service